May 13th, 2019

Call to Order

The Charlevoix Township Board meeting was called to order by Supervisor Center with Board Members Christiansen, Rajewski, Williams and Witherspoon present.

The minutes of the regular April 8, 2019 Board meeting were accepted.

Financial Report

The financial report was given by Treasurer Williams. As of the end of April, the General Fund was at $667,077.25; Water Fund $118,320.96; the Fire Department $75,777.23; Trust and Agency $6,399. Fire Department Construction Fund $1,742,083.53; and the Fire Station Millage Account $143,351.96. A copy of the budget was distributed and available for review. Money was taken out of undesignated and placed into areas that went over which includes election supplies, computer maintenance and building and grounds, etc. Total budget was not changed. Rajewski made the motion, with Witherspoon supporting, to accept the adjusted budget. The Motion carried unanimously (M-11-19)

New Business

Fire Department: None

Water Department: Brad Muma from Performance Engineers discussed the post card mailing that will go to residents who have not yet replaced their meters. It was discussed adding a $35 surcharge to read meters manually. A Quote from Jet Pump and Valve for a remote auto dialer system for the southside was discussed. The cost is $3,200 and includes first years subscription and will include an annual subscription in the future. Williams made the Motion with Rajewski supporting to purchase the system for the southside. The Motion carried unanimously (M-12-19) The well on northside were discussed. Well one went out and was replaced. Well #3 is currently inoperable and needs replacement. Well #2 shakes and vibrates when turned on and has not been used. Wells can be repaired in house at a cost of approximately $10,000 per well. Witherspoon made a motion with Rajewski supporting to have repairs made to wells #2 and #3 on the northside. The Motion carried unanimously (M-13-19) The DEQ plans is still being worked on with a little fine tuning yet to be done. Dan Riley made multiple attempts to contact Huebotter about her water issues.

FEMA discussion on Resolution to Manage Floodplain development. Rajewski made a motion with Williams supporting to approve the Resolution to manage the floodplain development for the National Flood Insurance Program. The Motion carried unanimously. (M-14-19) The Michigan Community Resolution Intergovernmental Agreement to Manage Floodplain Development of the National Flood Insurance Program was discussed. Rajewski made the Motion with Williams supporting to approve the Resolution. The Motion carried unanimously. (M-15-19) An Ordinance to Designate an Enforcing Agency to Discharge the Responsibility of the Township was discussed.

Chief Gerard Doan was present to discuss the EMS contract with the City of Charlevoix. It was discussed that there will be quarterly reports and statements. Currently have 3 Striker stretchers (electric cots) which are over 8 years old and will not be guaranteed or repaired by Striker. They would like to purchase 3 cots with a shared costs between the all townships. Rajewski made the Motion with Christianson supporting to share costs of cots, which will be added to contract. The Motion carried unanimously (M16-19) Witherspoon made the motion,

with Christianson supporting, to increase the ambulance service budget by $15,000 (by decreasing from undesignated). The Motion carried unanimously (M-17-19)

A bid to remove 5 poplar trees located north of the concession stand was discussed. Christianson made the motion with Rajewski supporting, to accept the bid to remove the poplar trees. The Motion carried unanimously. (M18-19)

The $200 donation from Pine Lake Winds Band was discussed. This donation will be added Fire Department Fund.

Jill Dipert and Elise Freed from Leadership Charlevoix County spoke about their paddle up project to install a paddle launch on Ferry Beach. The total cost of the launch is approximately $25,000. Witherspoon made the Motion with Williams supporting, to donate $1,500 towards the launch. Motion carried unanimously. (M19-19)

A baseball field usage fee was discussed for non-local teams due to damages incurred in the past by team. Handing out a checklist and rules was also discussed. Christianson made the Motion, with Williams supporting, to approve a $200 per day usage fee, plus damages, along with a $300 refundable deposit for out of town teams. The Motion carried unanimously. (M20- 20)

Supervisor Update: The truck is here. I needs to be wired for the leaf machine and will be taken to Truck and Trailer to complete it.

Correspondence: Received multiple faxes from J. Haggard regarding municipalities who have opted out of recreational marijuana. Discussed the need to keep the conversation about this ongoing and discussed having attorney Golski return to a meeting to review matters further.

Rajewski made the motion, with Williams supporting, to allow the Clerk to pay bills presented. Motion carried unanimously. (M-21-19)

Public Comments: it was mentioned the PNR said that the dock was not in yet. (It has been put in.) It was mentioned that the Township could work with the City to work together for affordable or tiny housing and a possible dog park location.

The meeting adjourned at 5:15p.m.

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