June 11th, 2018

Call to Order

The Charlevoix Township Board meeting was called to order by Supervisor Center with Board Members Rajewski, Christiansen, Williams and Witherspoon present.

The minutes of the regular May 14, 2018 Board meeting were accepted as presented.

The financial report was given by Treasurer Williams. 

Aaron Nordman of PEI gave an overview of the water department.  Continuing with well rotation All wells, except 2 on the north side, are on rotation.   A chlorination system was installed on wells 4 and 5.  A backflow preventer was installed and the irrigation was re-plumbed on soccer fields.  Meeting with Herzog Electric re: south well site; Township now a member of MISS Dig system; preparing 2 new service taps; Discussed the service tap fee schedule; Completed the 2017 Consumer Confidence Report and submitted to DEQ for approval, and it was discussed best way to distribute the information.  Ways to fund the proposed water meter replacement. In the July meeting it will be decided which meters use and how to defray the cost.  Rural Water can do a free rate study. There is a meter not reading at well #1 and will need repair/replacement.

Public Comments: V. Currier asked about customers who have two meters; (Customers with two meters would be responsible for the cost of the 2nd meter.) and commented that we have the cheapest water in Northern Michigan and we should look at our price per gallon and service charges; J. Haggard asked if meters will fit in the existing meters place and need to inform the City of replacements.

Chief Thorp indicated that all was going well.  One tanker in for repairs for brakes and exhaust.

Public Comments:  J. Haggard said that he has heard positive comments about the dock by St. Mary’s Cement.  V. Currier mentioned that Dan Riley is doing a great job and needs more equipment to properly do the job and that Dan Thorp is underpaid.

New Business

City Ambulance Contract Proposal was reviewed.  This year it is $29,783.08, which is an increase of about $7,000.  Rajewski made the motion, supported by Witherspoon, to pay the Contract.  Motion carried unanimously (M-25-18)

Ash Trees have been treated in the past and some are okay and some are dying.  Supervisor Center recommends that they forego treatment.  Some trees are dead and need to be removed.

Northern Lights Economic Alliance annual contract proposal of $3,000.  Witherspoon made the motion, supported by Rajewski, to pay the Contract.  Motion carried unanimously (M-26-18)

Supervisor Center read into record Resolution 18-002 (attached) regarding the establishment of Late Filing Fee Waiver.  Christianson moved with Rajewski seconding that Resolution #18-002 be adopted.  Motion Carried unanimously (M-27-18)

The need for a Charlevoix Township Poverty Exemption policy and guidelines were discussed.  Williams made the motion, supported by Christianson, to adopt the Charlevoix Township Poverty Exemption Policy.  Motion carried unanimously (M-28-18)

The Metro Act Right of Way permit extension was discussed.  Rajewski made the motion, supported by Christian, to approve the extension.  Motion carried unanimously (M-29-18)

An invoice for the accident and dismemberment renewal and accident health renewal, which has a life insurance component for stipend for firemen was discussed.  Rajewski made the motion, supported by Williams, to pay the invoice.  Motion carried unanimously (M-30-18)

Greg from Trident discussed annual insurance proposal.  There were two proposals offered, one from Trident for $20,174 and Municipals Underwriting of West Michigan with a proposal of $18,990.  It was discussed the benefits of the addition of cyber/ransomware insurance.

Williams made the motion, supported by Rajewski, to go with the current plan proposal for $21,174.  Motion carried unanimously (M-31-18)

Rajewski made the motion, with Williams supporting, to allow the Clerk to pay bills presented and appropriated. Motion carried unanimously.   (M-32-18)

Public Comments:  It was mentioned that there should be a better way to notify residents of clean up weekend and was suggested that; It was brought up about the need of having the person contracted to complete chipping to finish the work.  Also discussed the need to let people to sort leaves from sticks. 

Announcements:  Year-End Meeting and Budget Review meeting was scheduled for June 25, 2018 at 7:00pm

The meeting adjourned at 8:12 p.m.

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