January 14, 2019

Call to Order

The Charlevoix Township Board meeting was called to order by Supervisor Center with Board Members Christiansen, Rajewski, Williams and Witherspoon present.

The minutes of the regular December 10, 2018 Board meeting were accepted.

The financial report was given by Treasurer Williams. As of the end of December, the General Fund $428,105.30; Water Fund $111,244.02; (General Fund owed the water fund $100,000.00, which was paid in January 2019) and the Fire Department $103,857.44.

New Business

A Resolution (R-19-002) was read by Williams and a discussion was held regarding the need for the adoption of a Deficit Elimination Plan for the Fire Department. It was the first year for the Fire Department and were budget was made conservatively as to how much to transfer from the General Fund. The $50,000 transfer will cover the deficit from last year and allow funds needed for 2019. Christianson made the Motion to adopt the Resolution, with Rajewski supporting, Motion carried unanimously (M-01-19)

Fire Department: The Grand Traverse Band of Ottawa and Chippewa awarded a grant to the Fire Department for $15,000 to be used for turnout gear. They would like to take another $15,000 from the Fire Department Fund so that they are able to purchase a total of ten sets of turn out gear. It was recommended that three to five sets of turnout gear be purchased every budget year to keep the gear up to date. Rajewski made the motion with Williams supporting to purchase the ten-turnout gear with the Fire Department budget along with the monies received from the GTB of Ottawa and Chippewa. (M-02-19)

Public Comments: Mr. Haggard inquired if the Township still had CDs as indicated in a previous meeting. It was noted that all CDs are included in the total of the reports.

Proposed Resolution R-001-19, to Authorize Issuance of Unlimited Tax General Obligation for the Fire Hall Bonds Series 2019 was discussed. The Board is asked to approve the Resolution which will allow the bonds to be sold. Baird and Company, which with the passing of the Resolution, would formally be adopted as the municipal financial advisor. They will work with a firm who will submit the bond for bids, receive the bids and report to us to the best deal we can get. The Resolution will formalize the arrangements with bond counsel, attorney Mark Nettleton at Mika Myers in Grand Rapids, the financial advisor and the placement agent. The Resolution will authorize the Township Supervisor and Treasurer to sign the bonds once they are let for bids and those bids are accepted. The Baird Company will work with the issuing company to circulate requests for proposals to certain financial institutions by January 22, the bids should be submitted by January 31 and the closing on the bond is scheduled to occur on February 15. This will ensure that the funds will be available in the spring. Christianson made the motion with Williams supporting to approve the Resolution as presented. A roll call vote was taken with all supporting unanimously (M-03-19)

A request was submitted by John Haggard regarding a preference policy for local bids. The matter was discussed and will be looked into further. The City of Charlevoix adopted this type of policy and inquiries will be made as to how the policy works for them.

A list of marijuana issues was submitted by Nancy LaCroix. It was requested that the Board read the list and that matter will be discussed further at the March meeting. The time frame for the ability to opt out needs to be reviewed and investigated.

A $3,000 check was received from the City of Charlevoix for the Energy Optimization Program regarding electrical updates done in the South Side for the water department. Thank you to Brad Muma, of Performance Engineers, who applied for this grant.

Rajewski made the motion, with Williams supporting, to allow the Clerk to pay bills presented. Motion carried unanimously. (M-04-19)

Public Comment: None

Announcements: Rajewski stated that the Planning Commission meets on Wednesday, January 16, 2019.

The meeting adjourned at 7:33 p.m.

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